Compliance
13 Employer Laws, Recordkeeping & Retention Requirements

As we approach the 4th quarter many companies will start to make room for yet another year’s worth of documents and records related to their workforce. Federal laws, such as the Federal Insurance Contributions Act (FICA), the Fair Labor Standards Act (FLSA) and the Equal Pay Act (EPA),[…]

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Due October 15th: Employer Medicare Part D Notices

#1 – What are the Medicare Part D creditable coverage letters I’m supposed to send out to employees by October 15th? Each year, individuals eligible to enroll in Medicare may do so during the Medicare annual enrollment that runs between October 15th – December 7th. There are 3[…]

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IRS Deadline July 31st: Employer PCORI Fees Due

In 2012 the Affordable Care Act (Healthcare Reform) created a nonprofit corporation known as the Patient-Centered Outcomes Research Institute (PCORI), to support clinical effectiveness research. The stated mission of this non-profit was “To assist patients, clinicians, purchasers, and policymakers in making informed health decisions by advancing the quality[…]

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Form 5500 Deadline: 12 Q&A for Employers

Each year employee benefit plan administrators are required to report on the financial condition, investments and operations of their employee benefit plans. Failure to file the return can result in a maximum penalty of $2,140 per day for each day late. The Department of Labor (DOL), Internal Revenue[…]

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Employer Deadline for New Tax Withholding Tables – February 15

Beginning on February 15th, 2018, employers are required to use new tax withholding tables to determine how much income tax to withhold from employee paychecks. The following is a brief chronological history of the events leading up to this deadline, along with explanations in response to some of[…]

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Undocumented Workers: Arizona Employers Prepare for the ICE Storm

On January 10, 2018 the Immigration and Customs Enforcement (ICE) agency conducted a high-profile sweep of nearly one hundred 7-11 stores across 17 states. Soon after I sat down with local Employment Attorney, Julie Pace of the Cavanagh Law firm to gather her perspective on the raids and[…]

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IRS Fines Employers $520 Per Employee For Late ACA Filings

Each year at this time I like to revisit for employers the deadlines around ACA reporting. The fines for missing the IRS deadlines are hefty so it’s important that companies ensure they’re on track early in January. It’s also a good time to review the forms, their purpose,[…]

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Arizona Prop 206: 6 Tips for Employers

Never underestimate the power of your company policies to influence employee behavior. By detailing for employees how your company will respond to certain situations and circumstances, you inadvertently manage their expectations and behaviors. The behaviors you need are those that enable you to continue to operate in a[…]

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Reporting Medical Insurance To The IRS – Instructions For Employers

For today’s employers, no two areas are more complex than income tax and health insurance. When those two worlds collide, knowing what and how to report to the IRS can save you thousands of dollars. Whether you avoid significant penalties, or obtain a sizeable credit as a result[…]

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ACA Reporting – 3 Tips To Help You Prepare

As I write this article there are 75 days left until Christmas and 81 days left for employers to organize and finalize the health insurance information they will have to report to the IRS in 2017. The following are examples of some fairly straight forward questions for which,[…]

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